HOA Meeting Notes

Mason Fields Annual Meeting
Wednesday 12 November 2008

• The following items were covered and discussed at the annual meeting:
  Reviewed initial questions which included a request of the status of the amendments which had been routed for approval. It was shared that all amendments had passed, and in case it had already not been shared widely, that the HOA would try to include confirmation in one of the next letters to the neighborhood of the status of all passed and that they have also been filed with the city.
• As the amendments were discussed, a key focus area was the amendment which discussed general external home / lawn care, and it was confirmed that there is a standard for how outages should be managed.
• A power point presentation was reviewed which summarized the current financial status and budget of the neighborhood. It was shared that HOA due for 2009 would be increasing from ~$481 to ~$607 due to balancing the budget and no longer planning to use reserve funds. Based on this budget, future years should increase at a standard inflation rate.
• Some savings opportunities that were discussed as a group were:
• Merger with Village Lakes – previous HOA members shared that this had been evaluated and that Village Lakes did not benefit from a merger.
• Irrigation savings – through proper timing programming
• Irrigation – share with the waterworks that we should not be charged for sewage
• Electric – potential to winterize the pump on fountain vs. paying electric. Dale Rook shared that it would be better to just leave the fountain running.
• Evaluate what TR Gear is actually maintaining for neighborhood and determine what can be reduced / eliminated (ie. mowing strip behind path in back of homes if not required).

• Front of the neighborhood “beautification” was discussed. There are ~$10M reserve funds remaining to support improvements from city money. A decision was made to wait until all construction was complete before any additional money would be spent. In addition, the group leaned toward providing trees to people’s yards vs. the brim in the front since there is not an irrigation system. In addition, any trees planted on the brim are under the power lines and will be cut accordingly by Duke Energy as they grow closer to the lines.
• A group of individuals volunteered to investigate opportunities for the neighborhood to get together to do work vs. hiring it out (ie. laying bark, planting flowers, etc). This will be worked through the blog to get people to volunteer and communicate.